Send a clean purchase order in minutes.
Add your vendor, ship-to address and line items — totals add up automatically and export to a branded PDF.
How to create a purchase order
- Enter a PO number and order date.
- Add your vendor and the ship-to address.
- List each item with a quantity and unit price — totals calculate automatically.
- Download a branded PDF and send it to your supplier.
What to include on a PO
A good purchase order shows a unique PO number, your details as the buyer, the vendor, a ship-to address, line items with quantities and prices, and any delivery or payment terms. The PO number is the thread that ties the order to the vendor’s invoice and your records.
Purchase order vs invoice
A purchase order is sent by the buyer to start an order; an invoice is sent by the seller to request payment for it. Many businesses match the two (plus a delivery note) before paying — so keeping the same reference number on all three saves time.
Frequently asked questions
What is a purchase order?
A purchase order is a document a buyer sends to a vendor that lists exactly what they want to buy, the quantities, the agreed prices and where to ship it. It becomes a binding order once the vendor accepts it.
What's the difference between a PO and an invoice?
A purchase order is created by the buyer to request goods or services. An invoice is created by the seller to request payment. The PO usually comes first.
Do I need a PO number?
Yes — a unique PO number lets you and your vendor track the order across quotes, deliveries and invoices. The tool fills one in for you, and you can change it.
Can I add my logo and colors?
Yes. Set up your brand kit once and the purchase order is themed with your logo, colors and fonts automatically.
Is it free?
Yes, completely free with no signup. Everything runs in your browser.